An EyeCareWorks virtual scribe charts your visits in real time, inside your EMR, trained specifically for eye care. You examine. They document. Notes are signed before the patient reaches checkout.
A trained remote professional who documents your visits in real time, inside your EMR, certified for optometry and ophthalmology before they ever join your practice, so a misheard OD or OS never makes it into the record.
Every EyeCareWorks scribe is a healthcare professional first: a registered nurse, a licensed healthcare professional, or a healthcare graduate. Then they pass our 60+ hour eye care certification covering exam flow, ophthalmic terminology, and documentation standards. You get the same scribe every day. They learn your style once and keep it.
Third-party HIPAA certification. Background check. A Business Associate Agreement signed directly with your practice before system access. All work stays inside your EMR, on a secured workstation, with time and activity tracked to the minute.
AI tools can transcribe. Eye care documentation needs more than transcription.
A clear path from first call to first shift, with no extra work on your plate.
Tell us what your practice needs: the role, the hours, and the systems you use.
We screen our pool of certified eye care VAs and put forward the strongest matches for your role.
Meet each candidate yourself. You see exactly who you'd be working with before any commitment.
Choose the person who fits your team, your systems, and your pace.
We introduce your point of contact and get your VA set up inside your workflows.
Your VA starts, your front desk breathes, and your evenings come back.
No contracts. No setup fees. Cancel anytime.
Same scribe, every day, working live inside your EMR while you stay with the patient.
Your scribe connects through a secure line before the visit and logs into your EMR with credentials you control. As you talk with your patient, they chart: chief complaint, HPI, slit lamp and fundus findings, IOP, refraction, assessment and plan. You never turn to the screen.
Refractions, contact lens evaluations, OCT and visual field notes, procedure documentation, patient instructions. If it happens in your lane, it lands in the chart, in your format. When something's unclear, a human asks. Software guesses. In a record where OD and OS are two different eyes, that difference matters.
You review and sign as you go. Revisions happen on the spot. Research in the Annals of Internal Medicine puts EHR time at about 16 minutes per patient; on a 20-patient day, that's over five hours of documentation you just got back. No charting at the kitchen table tonight.
AI transcribes; it doesn't judge. It struggles with cross-talk, accents, and shorthand, and its mistakes go straight into the record. A human scribe filters what matters and asks when unsure.
Your scribe works directly inside your EMR through a secure connection, including RevolutionEHR, Eyefinity, and Crystal PM, with EMR-specific documentation and workflow training completed before placement.
Yes. Every scribe holds a third-party HIPAA certification, passes a background check, and works under a Business Associate Agreement signed directly with your practice before any system access. All work stays inside your EMR, on a secured workstation, with time and activity tracked to the minute.
In as little as 24 hours after your consultation.
Dedicated Eye Care Virtual Assistant
Real-time charting of exams, refraction data, OCT findings, and assessment notes, entered directly in your EMR by a trained ophthalmic scribe who works your provider's flow.
Exam scheduling, inbound and outbound calls, appointment reminders, and recall campaigns, answered in your practice's voice by the same dedicated VA every day.
Vision and medical insurance verification for VSP, EyeMed, and Davis Vision, frame and contact lens benefits, claims follow up, and back office support.
