An EyeCareWorks virtual scribe charts your visits in real time, inside your EMR, trained specifically for eye care. You examine. They document. Notes are signed before the patient reaches checkout.
A virtual eye care scribe is a trained remote professional who documents your visits in real time, working directly inside your EMR through a secure connection. No extra person in your exam lane, and no generic training: every EyeCareWorks scribe is certified for optometry and ophthalmology, so a misheard OD or OS never makes it into the record.
✔ Live, real-time clinical documentation
✔ Works inside your EMR, including RevolutionEHR, Eyefinity, and Crystal PM
✔ Trained on eye exam flow, from pre-testing to assessment and plan
✔ Certified through our 120+ hour eye care training program
Same scribe, every day, working live inside your EMR while you stay with the patient.
Your scribe connects through a secure line before the visit and logs into your EMR with credentials you control. As you talk with your patient, they chart: chief complaint, HPI, slit lamp and fundus findings, IOP, refraction, assessment and plan. You never turn to the screen.
Refractions, contact lens evaluations, OCT and visual field notes, procedure documentation, patient instructions. If it happens in your lane, it lands in the chart, in your format. When something's unclear, a human asks. Software guesses. In a record where OD and OS are two different eyes, that difference matters.
You review and sign as you go. Revisions happen on the spot. Research in the Annals of Internal Medicine puts EHR time at about 16 minutes per patient; on a 20-patient day, that's over five hours of documentation you just got back. No charting at the kitchen table tonight.
Every EyeCareWorks scribe is a healthcare professional first: a registered nurse, licensed professional, or top healthcare graduate. Then they pass our 120+ hour eye care certification covering exam flow, ophthalmic terminology, and documentation standards. You get the same scribe every day. They learn your style once and keep it.
Third-party HIPAA certification. Background check. A Business Associate Agreement signed directly with your practice before system access. All work stays inside your EMR, on a secured workstation, with time and activity tracked to the minute.
EyeCareWorks Virtual Scribe
✔ Adapts to your speech, pace, and charting style
✔ Knows OD from OS, exam flow, and eye care terminology
✔ Human judgment filters what matters and asks when unsure
✔ $10/hour flat, BAA signed directly with your practice
AI Scribe
✕ Struggles with cross-talk, accents, and clinical shorthand
✕ Mistakes go straight into the record
✕ Over-captures or misses context
✕ Subscription pricing; PHI handling varies by vendor
AI tools can transcribe. Eye care documentation needs more than transcription.
One 15-minute consultation. We match you with a scribe trained for your systems, including RevolutionEHR, Eyefinity, and Crystal PM. They start on your schedule, in your time zone. $10 per hour flat, no contracts, no setup fees, and a no-cost replacement if the fit is not right.
AI transcribes; it doesn't judge. It struggles with cross-talk, accents, and shorthand, and its mistakes go straight into the record. A human scribe filters what matters and asks when unsure.
Typically within days of your consultation.
Whether you are ready to meet your Eye Care Virtual Assistant or just have questions, reach us by phone, email, or a free 15 minute discovery call. We respond within 24 hours.
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Send us a message for partnership inquiries, staffing questions, or general support. Our team typically responds within 24 hours.
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Contact our team to discuss your clinic's workflow needs. We're here to help find the ideal eye care virtual assistant for you.
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We're proudly based in Houston, Texas the healthcare capital of the world!
8080 Westpark Drive
