CalculatorsSeptember 28, 2026·By Grace Laurent and the EyeCareWorks Team

Calculators for Eye Care Practices

Three quick calculators for optometry and ophthalmology practices. Each one starts from published data, shows its sources, and lets you replace every default with your own numbers.

Virtual assistant cost calculator

What one seat costs in a year as a local hire and as a dedicated virtual assistant at $10 an hour, including benefits, payroll taxes and turnover.

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No-show calculator

The revenue missed appointments put at risk each year, and how much live confirmation calls could bring back.

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Insurance verification cost calculator

The front desk hours your team spends checking vision plan and medical eligibility each week, and what those hours cost.

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Where the numbers come from

Wages and benefit costs come from the Bureau of Labor Statistics. Verification time comes from the CAQH Index, and the share of billings paid by plans from the American Optometric Association. No-show and reminder figures come from studies in Clinical Ophthalmology and the American Journal of Medicine, a Cochrane review and MGMA. Revenue per exam comes from GPN practice data, and turnover from Ophthalmology Management. Each calculator lists its sources with links, so every number can be checked.

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