How it Works

Build Your Virtual Team With
EyeCareWorks Virtual Assistants

Get your dedicated EyeCareWorks Virtual Assistant up and running in days – No hassle, No risk
Schedule a e Consultation
Get a Demo
Hire Your Dedicated Eye Care VA in Just a Few Simple Steps
EyeCareWorks takes care of recruiting, rigorous vetting, eye-specific training, and perfect matching—so your practice can focus entirely on patient care.

Tell Us Your Staffing Needs

Schedule a quick 15-minute call and share the tasks eating your time: scheduling, insurance verification, patient communication, EMR documentation, recalls, scribing, social media, or anything else.

We Match You With an EyeCare Virtual Assistant®

We hand-pick a rigorously vetted, HIPAA-certified VA trained specifically for optometry and ophthalmology workflows. You get one dedicated assistant + trained backup.

Your Assistant Integrates With Your Practice

Fast onboarding, full access to your systems, and immediate support on daily tasks. Track hours in real time, adjust tasks anytime, pause or cancel anytime – $8/hour flat, no contracts, no setup fees.
EyeCareWorks® Virtual Assistant

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$8/Hour

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No contracts • No Setup Fees • Cancel anytime

4 Ways Eyecareworks Supports Your Eye Clinic

Live Virtual Scribing & Charting

Your dedicated Eyecareworks VA joins patient exams via secure video and documents in real time. This cuts charting time by 60–70%, eliminates after-hours documentation, and lets you see more patients per day – all while maintaining accurate, compliant records.

Patient Calls, Referrals & Insurance Verification

Your dedicated Eyecareworks VA manages all patient phone calls, referral coordination, prior authorizations, vision insurance verification, appointment confirmations, and routine office follow-ups — so your front desk stays focused on in-person care and your schedule runs smoothly.

Medical Transcription & Documentation

Securely upload your dictations, and your dedicated Eyecareworks VA will transcribe them accurately and enter everything directly into your patient charts or EMR system. This removes manual entry work, keeps records precise and compliant, and frees you to focus on exams and patient care.

Custom Administrative & Social Support

Every eye clinic is unique. Your dedicated Eyecareworks VA is trained specifically to fit your exact workflows, systems, and daily needs or managing your social media. Tailored support built for your clinic from day one.
GUIDANCE

A Workflow Example With An Eye Care Virtual Assistant ®

An eye care virtual assistant® (ECVA) can be accessed via tablet or laptop. Here’s an example of how you can take your ECVA along to live chart in the patient exam room:

Enter room; Introduce ECVA to patient and explain the reason for their presence

Start video session with VA on your preferred device

Enter room; Introduce VA to patient and explain the reason for their presence

Conduct eye exam with patient as usual (your VA will listen in and live chart as you go)

Place device in strategic location so VA can view the patient encounter

After the exam, you may review information with your ECVA and add additional details to the chart as needed

At the end of your session, you may clarify any questions your ECVA may have

Review the notes and sign off                                          

You just saved Hours of your day!                                  

EyeCareWork Virtual Assistant

Flat-Rate Pricing
$8/Hour

Start free
Start free

Common Tasks EyeCare Works Virtual Assistants Handle

Manage patient appointments for eye exams and follow-ups

Collect patient intake info and symptoms for pre-screening

Provide pre-visit info and post-appointment aftercare instructions

Verify vision insurance and confirm coverage

Send appointment, prescription, and follow-up reminders

Coordinate referrals to eye care specialists

Answer patient calls, messages, and emails

Medical Transcription / Documentation

Referral Coordination

Patient Intake and Registration

Lab and Test Result Coordination

Telehealth Appointment Support

Data Entry and Reporting

Inbox and Email Management

Administrative Support

EyeCareWorks® Virtual Assistant

Flat-Rate Pricing
$8/Hour

Schedule a Call
Start free
No contracts • No Setup Fees • Cancel anytime

Flat-Rate Eye Care Virtual Assistant Pricing & No Contracts

⦿ Healthcare Professionals
⦿ No Setup Fees
⦿ HIPAA Trained & Certified
⦿ Cancel Anytime
⦿ Same Assistant Every Day
⦿ Select Who To Work With
⦿ Any EMR/EHR System
⦿ Scale as Needed
⦿ Weekly Billing
⦿ Tracking & Monitoring